Delegating Email Access

Setting up delegate access for a New School Gmail account requires multiple steps as outlined below. 

For the Account Owner (Granting Access)

If you are looking to grant delegate access to a non-person account, the owner or manager of the non-person account must log into the account to complete these first delegation steps.

  1. Open Gmail on a computer (not the mobile app).
  2. Click the Settings gear icon (top right) > See all settings.
  3. Go to the Accounts and Import tab.
  4. Find the "Grant access to your account" section and click Add another account.
  5. Enter the email address of the person you want to add and click Next Step.
  6. Click Send email to grant access. 

For the Delegate (Accepting Access)

  1. Check your own Gmail for an invitation email from the account owner.
  2. Click the confirmation link in the email to accept.
  3. It may take up to 24 hours for the access to become active.
  4. Once confirmed, the owner's account will appear in your account dropdown menu (top right of your Gmail) to switch between accounts. 

Important Notes

  • Verification: The owner must verify their identity for sensitive actions, including adding delegates.
  • Expiration: Invitations expire after one week.
  • Location: Delegates must be in the same Google Workspace organization (have an @newschool.edu address) for work/school accounts.
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