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Finding and Making Copies of Files
When you copy a file, you become the owner of the duplicate file, but it will not retain the original share settings. To share it with others, right-click the duplicate, select 'Share,' and enter the desired collaborators.
How to find files owned by people no longer at the university
Go to drive.google.com/drive/shared-with-me
Search for the individual no longer at the university by clicking on the “People” dropdown, entering the individual’s name, and selecting the “Owner” option.
This will bring up a list of files that is owned by the individual and shared with you
Review the list of files and ONLY make copies of the files you need to keep by right-clicking on the file and selecting “Make a copy”. This will create a copy of the file in your MyDrive.*
Moving files to Google Shared Drives
Please review our guide for Migrating Google Drive Files to a Google Shared Drive.